General Data Protection Regulation

These General Data Protection Regulations (hereinafter referred to as “GDPR”) govern the processing of your personal data by Teitu EMEA bvba and Teitu bvba (hereinafter referred to as “Teitu”, “Teitu Recruitment Solutions”, “Teitu Career Coaching”, “E-Recruitment.be”, “we”, “us”, “our”) in connection with your visits to our websites or your communication with us through our websites, e-mail, correspondence, telephone calls, fax and social media.

If you agree with this GDPR, you give us permission to process your personal data in accordance with the provisions of this policy, as set out below.

NOTE: If you would like to have more information about how we handle personal data using cookies, social media plug-ins and other tracking technologies, we recommend that you review our cookie policy.

a. 1. General

b. 2. Types of personal data processed by us

c. 3. Purposes for which we use your personal data

d. 4. Legal standards for the processing of your personal data

e. 5. Parties to whom we disclose your data

f.  6. Place and transfer

g. 7. Quality care

h. 8. Your rights

1. General

1.1
Your personal data are processed by Teitu EMEA bvba (company number BE0862.452.635) and Teitu bvba (company number BE0882.930.424), Vrasenestraat 169, 9100 Sint-Niklaas, Belgium.

1.2
You can contact us by e-mail at privacy@teitu.be.

1.3

We reserve the right to change the GDPR at our discretion at any time. You will be informed of changes through our websites. If you do not agree with these changes, you should inform us by sending an email to privacy@teitu.be. If we have not received such an email within three (3) business days of the announcement of changes to our RGPD on our websites, we will consider you to have accepted the changes without ambiguity.

2. Types of personal data processed by us

2.1
When you use our websites, we collect:

  • technical information about the device you are using, such as your IP address, browser type, location and operating system; and
  • information about your browsing behaviour, such as the time you spend visiting a page, the links you click on, the pages you visit and how often you visit a particular page.

2.2
When you fill out a contact form on our websites or contact us by e-mail, letter, telephone, fax or social media, we collect:

  • the identity information you provide to us, such as your name, e-mail address, postal address, telephone number, employer and position;
  • the content of the message and their technical details (the person in our company with whom you are communicating, the date, the time, etc.); and
  • any other personal data that you provide to us.

2.3
When you apply for a vacancy on our websites or otherwise, we ask for your consent to the processing of your personal data. In order to enable us to help you find a suitable job, we collect your personal data through your CV and the registration process. These data include, but are not limited to:

  • the identity information that you provide to us, such as your name, e-mail address, postal address, telephone number, employer and position;;
  • your availability and your information (e.g. idea day/time rates) as a freelancer (only for freelance assignments)
  • your previous employment; and
  • any other personal data that you provide to us.

2.4
When you, as a company, ask us to collaborate, we keep information about you. This information includes but is not limited to:

  • the contacts you provide to us, such as a name, e-mail address, postal address or telephone number;
  • the official title of your position;
  • your company;
  • the content of the message and its technical details (the person in our company with whom you are communicating, the date, time, etc.); and
  • any other personal data that you provide to us.

2.5
When you ask us for information about a ‘career guidance or coaching’ or leave it on our websites or otherwise, we ask for your consent to the processing of your personal data. To enable us to assist you in providing you with the necessary information in this regard, we collect your personal data through your CV and the registration process. These data include, but are not limited to:

  • the identity information you provide to us, such as your name, e-mail address, postal address, telephone number, employer and position;
  • your previous employment; and
  • any other personal data that you provide to us.

3. Purposes for which we use your personal data

3.1
We process your personal data in order to be able to offer you the requested information, products and services in a personal and efficient manner.

3.2
When you are looking for a job, we process your personal data in order to:

  • help you to find a suitable job/assignment as a freelancer;
  • communicate with you regarding vacant positions and the progress of possible solicitations;
  • provide your data to suitable future employers, provided that you give us your specific consent to this end;
  • send you job postings that we believe may be of interest to you;
  • to help and advise you in your search for a new job;
  • to inform you about general trends in the vacancy market;
  • to inform you without commitment about our possibilities of professional orientation or coaching;
  • ask you for feedback about our services; and
  • be able to meet our commitments to our clients when you are offered a job.

3.3
If you, as an employer, ask us to cooperate with you, we will process your personal data in order to:

  • be able to offer you the requested service;
  • to send you reports on the work we do for you;
  • advise you on useful services and products;
  • inform you about general trends in the vacancy market; and
  • ask you for feedback about our services.

3.4
In addition, we process your personal data in order to comply with legal obligations or to answer any reasonable questions from law enforcement agencies or their representatives, justice and public bodies or organisations, including the competent data protection organisations.

Your personal data may be transmitted to the police or the courts as evidence, and this on our initiative or if there are well-founded suspicions of an illegal act or a crime that has been committed by you in connection with your registration on or use of our website or any other means of communication with us.

3.5
We process your personal data for statistical analysis to improve our websites, products and services or to develop new products or services.

3.6
We process your personal data in order to safeguard our legitimate interests, as well as the legitimate interests of our partners or third parties, when your registration on or use of our website or other means of communication may be considered (a) an infringement of any applicable terms of use, intellectual property rights or other rights of any third party, (b) a danger to the security or integrity of our websites or other means of communication, (c) a danger to the website, other means of communication or the underlying systems of our contractors as a result of viruses, Trojan horses, spyware, malware or any other form of malicious code, or (d) as hateful, obscene, discriminatory, racist, defamatory, grudgeous, abusive or of any kind inappropriate or illegal.

4. Legal standards for the processing of your personal data

4.1
As a responsible party, we ask for your consent to the processing of your personal data in accordance with the conditions described in this GDPR.

4.2
In order to fulfil our legal obligations, it is essential that we can process your personal data for the purposes mentioned in paragraph 3.4.

4.3
The processing of your personal data for the purposes described in paragraph 3.6 is also essential in order to fulfil our legal obligations, more specifically:

  • the continuous improvement of our websites, products and services to provide you with the best possible experience;
  • the protection of our websites, products and services from abuse and illegal activity; and
  • the marketing and promotion of our products, services and brands and the overall successful marketing of our products and services.

5. Parties to whom we disclose your data

5.1
We will not disclose your personal data in any identifiable way to third parties, except as described in paragraph 3 and in this paragraph 5, and unless you have given us permission to do so.

5.2
We use third parties to provide our websites and services to you and to process your personal data on our behalf. For example, we work with reliable third parties to perform analysis and provide e-mail services. When you are seeking employment, we may work with third parties to perform tasks on our behalf, such as reference checks, certificates and criminal records checks, psychometric assessments and competency assessments. These third parties may only process your personal data on our behalf and with our explicit written consent in order to fulfil the conditions of paragraph 3.

We guarantee that all those who process your data as third parties are carefully selected and are obliged to guarantee the security and integrity of your personal data.

5.3
Where legally required, we will transmit your personal data to regulatory authorities or law enforcement agencies.

6. Place and transfer

6.1
We process your personal data primarily within the European Union and the European Economic Area (EEA). However, in order to process your personal data for the purposes described in paragraph 3 of this GDPR, we may transfer your personal data to our Teitu agencies or to third parties who will process them outside the EEA.

Any entity responsible for processing your personal data outside the EEA is obliged to take the necessary measures to ensure its protection. Such measures stem from:

  • the legislation in force in the country in question which is considered equivalent to the protection offered within the EEA.; or
  • a contractual agreement between us and the entity in question.

7. Quality care

7.1
We make every effort to process only the personal data necessary to achieve the purposes described in paragraph 3 of this GDPR.

7.2
Your personal data will not be processed for longer than is necessary to achieve the purposes described in paragraph 3 of this GDPR, or until you withdraw your consent to their processing. Please note that withdrawing your consent may mean that you will no longer have access to some or all of our websites and/or other means of communication. We will make your personally identifiable information unidentifiable when it is no longer required for the purposes described in paragraph 3 of this GDPR, except when:

  • there is an overriding interest to Teitu or any other third party that justifies keeping the personal data identifiable; and
  • we are legally, judicially, administratively or regulary obliged not to make the data unidentifiable.

7.3
We will take all possible organizational and technical measures to safeguard your personal data against unauthorized access, use, disclosure, unauthorized copying and theft, as well as unintentional loss, manipulation or destruction. Only staff members or third parties who must be aware of your data can consult them. In addition, they are bound by strict confidentiality rules. However, you will understand that, even if we make every effort to preserve your data, its security and protection can never be absolutely guaranteed.

8. Your rights

8.1
You have the right to request all personal data that are processed by us. If legally justifiable, we may refuse your request. In this case, we will inform you of the reason for the refusal. We reserve the right to charge administrative compensation, if access is requested repeatedly, when it is clear that the sole purpose of such requests is to cause us nuisance or harm.

8.2
You have the right to ask us to change personal data that are incorrect. If such a request is made, it must be accompanied by proof that the data to be corrected are indeed incorrect.

8.3
At any time, you have the right to withdraw your consent to the processing of your personal data that you have previously given or to adapt your communication preferences.

8.4
You have the right to request that your personal data be cancelled if they are no longer necessary for the purposes described in paragraph 3 of this GDPR, or if you withdraw your consent to their processing. Note, however, that we will assess such a cancellation request taking into account:

  • the overriding interests of Teitu or any third party; and
  • a possible opposition to such a cancellation based on our legal, regulatory, judicial or administrative obligations.

Instead of asking us to cancel your personal data, you may also ask us to limit the processing of your personal data when (a) you would dispute the accuracy of the data, (b) the processing of such data would be illegal or (c) the data would no longer be necessary to achieve the purposes described in paragraph 3.

8.5
You have the right to request that we send you all the personal data you have provided to us, in a structured, current and mechanically visible format.

8.6
If you wish to exercise one or more of the above rights, you must do so by sending an e-mail to
privacy@teitu.be. An e-mail containing a request to assert such right may not be construed as an agreement to the processing of your personal data, except to the extent necessary to process your request. In such a request, you must clearly indicate which right you wish to assert and, if necessary, also the reason for your action. The application must be dated, signed and accompanied by a digital scan of your valid identity card as proof of your identity. If you use the contact form, we may ask you for a signed confirmation and proof of identity.

We will inform you immediately when we receive your request. If your request proves valid, we will execute it as soon as possible taking into account what is reasonable, and no later than thirty (30) days after receipt.

For complaints regarding the processing of your personal data, you can always contact us at the above e-mail address. If you are not satisfied with our reaction, you can file a complaint with the competent data protection department.